This Privacy Policy outlines how Photography by Louisa Jane complies with the GDPR (General Data Protection Regulation). This Policy explains how Photography by Louisa Jane; collects, processes, manages and stores your personal details and what your rights are under GDPR and how they are adhered to.

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Website use

 

​1.1 Photography by Louisa Jane is committed to safeguarding the privacy of its website users and its customers. Photography by Louisa Jane uses cookies to provide the services and features offered on this website and to improve user experience. Cookies are small files or other pieces of data which are downloaded or stored on your computer or other devices, that can be tied to information about your use of this website (including certain third-party services and features offered as part of the website). By clicking ”Got It!” you agree to such use of cookies unless you later decide to disable them.
 

1.2 When using cookies, Photography by Louisa Jane may process data about your use of this website. “usage data” The usage data may include your Internet protocol (IP) address used to connect your computer to the Internet, geographical location, browser type and versions, operating system, referral source, length of visit, page view and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is called Google Analytics. This usage data may be processed for the purposes of analysing the use of the website and the services. The legal basis for this processing is our legitimate interests, namely monitoring and improving website and services.  
 

1.3 Please note that if you delete or disable our cookies you may experience interruptions or limited functionality in certain areas of the website.
 

1.4 To learn more about cookies visit http://www.aboutcookies.org.
 

1.5 To delete cookies visit http://www.aboutcookies.org/Default.aspx?page=2
 

1.6 Our company is hosted on the Wix.com platform. Wix.com provides us with an online platform that allows us to sell our services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall. 

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The use of Photography by Louisa Jane does not require any personal information when you visit our site. Should you wish to provide your personal details on the course of a product-related enquiry or in transacting to receive additional information – any information you provide to us will be protected from unauthorised access and you will be informed of exactly how your information is to be used. The details below state the exact way in which information practices are handled by Photography by Louisa Jane below;

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Your Personal Information

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2.1 By Personal Information we are referring to a visitor’s personal name, e-mail address and any other information they deem fit to provide. Personal Information can be gathered via an online contact form, the posting of a comment in relation to content on the site. We may also request personal information when hosting a competition whereby applicants must apply to participate.

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2.2 Under no circumstances will any personal information be used for anything other than the reason it has been submitted for. We reserve the right to use any personal data for promotion administration purposes, including but not limited to verification and notification of winners as applicable.

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2.3 All correspondence to Photography by Louisa Jane via email, social media, website, contact form, Whatsapp, Messenger is password protected and Louisa Jane is solely responsible for the handling and managing of all personal data.

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2.4 Any personal data obtained regarding an enquiry or a booking will be stored in the medium of which it was received and is then entered into a client database software programme called StudioNinja. StudioNinja is also GDPR compliant and password protected.

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2.5 In the event that Photography by Louisa Jane uses an assistant or a second shooter, for example, a wedding, they will have access to your name and telephone number for the duration of the event. All paperwork with this personal information on will be destroyed after the event has been carried out.

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2.6 All electronic sources, where your personal information can be accessed, for example, mobile phone, iPad and desktop all contain passwords. Your images are stored on external hard drives which are encrypted.

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2.7 Personal information shall not be shared with Third-Party operators or websites unless considered necessary when completing your transaction. For example, if you order an Album from Photography by Louisa Jane your name and images will be used to complete this order. This Site holds no responsibility for privacy policies on other sites but Photography by Louisa Jane only works with GDPR compliant companies. 

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2.8 Photography by Louisa Jane may need to disclose some personal data, when necessary, in the instance of an insurance claim, or legal reason that may occur. 

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2.9 The site utilises systems that are designed to prevent unauthorised access to any personal data you may submit on The Site. The Site maintains data accuracy and guarantees the correct use of the information under this statement. The systems used at The Site comply with the latest security standards and include necessary electronic, physical, and managerial procedures, which help to protect the information collected online and to ensure and guarantee its correct and safe use. Nevertheless, due to the fact that no data can be 100% free on the Internet, we cannot guarantee that any information submitted to us will be totally secure and safe. Users provide the information at their own risk. The Site constantly assesses and evaluates the abilities of new technologies in providing the additional protection of the information where possible

 

Communication with you

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3.1 Photography by Louisa Jane will contact you regarding your enquiry, booking, collection of fees or monies owed, or as otherwise necessary to contact you to enforce our User Agreement, applicable national laws and any agreement we may have with you. For these purposes, we may contact you via email, telephone, text message, messenger and/or postal mail.

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Images

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4.0 GDPR legislation states that a photograph may contain some form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Photography by Louisa Jane will never photograph an individual as a means of unique identification or authentication unless contracted to do so. Guests at weddings appear in photos taken by Photography by Louisa Jane as a part of the documentation of the event. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Photography by Louisa Jane as detailed in this privacy policy.

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4.1 In terms of explicit GDPR compliance, wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests, when viewed as a form of processing personal data is necessary for the legitimate interests of Photography by Louisa Jane as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

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4.2 Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job render it infeasible to do. Wedding clients are therefore requested in their contract to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.

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4.3 We may display any photographs to promote Photography by Louisa Jane on our website and blog, on social media, on wedding photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Photography by Louisa Jane’s client(s). The rights of the people captured in these photographs are protected by Photography by Louisa Jane as detailed in this privacy policy.

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Your Right to Access information or Withdraw your Data

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5.1 Anyone photographed by Photography by Louisa Jane, whether a client or wedding guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email photographybylouisajane@gmail.com specifying the photo in question. After the request has been made, Photography by Louisa Jane will take the necessary step to remove the image online. 

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5.2 The Personal Information provided to The Site shall not be used or shared unless instructed to do so. You have the right to contact Photography by Louisa Jane at any time and ask to view the personal data that the business has stored on you. You may ask to have such information deleted or removed. If you would like access to your stored data please contact Louisa at photographybylouisajane@gmail.com

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External Website links and third parties

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6.1 This statement covers all areas in which information has been received according to information collection practices on www.photographybylouisajane.com . Links located at The Site may be to and from other Internet Sites, including but not limited to the sites affiliated to The Site. The Site - does not hold any responsibility for the privacy policies or content of all the other websites that it may link to. We encourage you to review the Privacy Policy and Terms of Use of any Third Party company we may link to - prior to deciding to submit your personal information on other such sites.

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Right to amend our Privacy Statement

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www.photographybylouisajane.com reserves the right to amend this Statement at any time. Changes shall be effective right upon posting up on The Site. Last updated October 2022.

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Questions – Contact Us

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If you have any questions or concerns about this Statement, you are invited to contact us at email: photographybylouisajane@gmail.com